The Government of The Bahamas

MINISTRY OF SOCIAL SERVICES

AND COMMUNITY DEVELOPMENT

S.I. No. 11 of 2005

THE RESIDENTIAL CARE ESTABLISHMENTS ACT, 2004

(No. 24 of 2004)

THE RESIDENTIAL CARE ESTABLISHMENTS

REGULATIONS, 2005

The Minister, in exercise of the powers conferred by section 34 (1) of the Residential Care Establishments Act, 2004 makes the following Regulations-

PART I

PRELIMINARY

These Regulations may be cited as the Residential Care Establishments Regulations, 2005.

Citation.

In these Regulations, "the Act" means the Residential Care Establishments Act, 2004.

Interpretation.

No. 24 of 2004.

PART II

REQUIREMENTS FOR REGISTRATION AND LICENSING

An application for the grant of a certificate of registration under sections 5 and 14 of the Act shall be made to the Authority and shall contain all of the relevant information specified in Form 1 of the First Schedule together with the following -

Application for certificate of registration. Form I of First Schedule.

(a)

a certificate of sanitation issued by the Department of Environmental Health Services; and

(b)

the prescribed application fee.

An application for registration as an operator of a residential care establishment under sections 7 and 14 of the Act shall be made to the Authority and shall contain all of the relevant information specified in Form 2 of the First Schedule together with the prescribed application fee and the following -

Appliction for registration as an operator.

(a)

in the case of a natural person -

(i)

a health certificate;

(ii)

a health certificate of all employees employed therein;

(iii)

a copy of the first four pages of the applicant's passport;

(iv)

a current police record;

(v)

a current police record of all employees employed therein;

(vi)

a certified copy of the applicant's permanent residence certificate, if applicable; and

(vii)

certified copies of any certificates of qualifications; and

(b)

in the case of a body corporate -

(i)

a health certificate of all the employees employed therein;

(ii)

a current police record of all employees employed therein;

(iii)

a certificate of good standing; and

(iv)

certified copies of any certificates of qualifications of employees employed therein.

5.(1)

A certificate of registration granted by the Authority under section 5 of the Act, shall be made in Form 3 of the First Schedule and shall be valid for two years from the date of the grant of such certificate.

Certificate of registration.

Form 3 of First Schedule.

(2)

A record of every certificate of registration granted under section 5 of the Act shall be entered by the Authority in a register to be kept for that purpose made in Form 4 of the First Schedule.

Form 4 of First Schedule

6.(1)

An application for the grant of a licence under section 9 of the Act shall be made to the Authority and shall contain all the relevant information specified in Form 5 of the First Schedule together with the application fee set out in the Second Schedule.

Application for licence.

Form 5 of First Schedule.

Second Schedule.

(2)

An application for the grant of a licence under paragraph (1), shall be submitted at least thirty days before the date upon which the licence is to take effect.

7.(1)

A licence granted by the Authority under section 9 of the Act shall be made in Form 6 of the First Schedule and shall be valid for two years from the date specified in the licence.

Licence.

Form 6 of First Schedule.

(2)

A record of every licence granted under section 9 of the Act shall be entered by the Authority in a register to be kept for that purpose made in Form 7 of the First Schedule.

Form 7 of First Schedule.

8.(1)

An application to renew the grant of a certificate of registration or licence shall be made to the Authority and shall contain all the relevant information specified in Forms 8 and 9 of the First Schedule respectively.

Renewal and replacement of certificate or licence.

Forms 8 and 9 of First Schedule.

(2)

There shall be payable upon the renewal or replacement of any document issued under these Regulations the fees set out in the Second Schedule.

Second Schedule.

PART III

REQUIREMENTS IN RESPECT OF PREMISES

TO BE USED FOR A RESIDENTIAL CARE ESTABLISHMENT

Any premises on which a residential care establishment is to be operated shall satisfy the following requirements -

Premises.

(a)

the building shall -

(i)

be solidly and substantially built with a weather tight roof;

(ii)

be floored throughout with wood, concrete, mortar or a pavement of brick, stone, or tiles;

(iii)

be in good repair;

(iv)

have adequate space for each person and adequate recreation areas;

(v)

be equipped with suitable and adequate flush toilet facilities; and

(vi)

have running water for hygienic purposes, and hand washing;

(b)

the premises shall be properly fenced secured by a gate;

(c)

facilities for food storage and preparation shall meet the requirements specified in the Health Rules; and

Sub. Leg. Vol. III, Ch. 231 - 3.

(d)

the premises shall be properly ventilated.

10.(1)

Proper lighting shall be provided in every part of the premises where persons are accommodated or through which they pass.

Lighting.

(2)

All electrical outlets in the premises shall be placed out of reach of persons and shall be protected by safety covers.

11.

An adequate supply of potable drinking water shall be provided for the use of each person in every residential care establishment.

Water.

12.

All medicines, detergents or toxic substances stored in a residential care establishment shall be locked in a cupboard or other receptacle which shall be kept out of the reach of anyone and away from equipment and all areas in which food is stored.

Storage of medicines, etc.

PART IV

REQUIREMENTS IN RESPECT OF SAFETY CONDITIONS IN A

RESIDENTIAL CARE ESTABLISHMENT

13.(1)

A person who operates a residential care establishment shall ensure that -

Safety measures.

(a)

there is a standing arrangement with a physician, clinic or hospital to ensure immediate treatment in cases of emergencies;

(b)

there is posted in a conspicuous place in the residential care establishment an up to date list of telephone numbers of all emergency services;

(c)

hazardous maintenance and construction work shall not occur in the residential care establishment when residents are present;

(d)

fire fighting and safety equipment are inspected annually and kept in an easily accessible area; and

(e)

fire drills are regularly carried out and that all members of staff participate therein.

(2)

A care giver in a residential care establishment shall only administer medication to persons which have been prescribed by a medical practitioner and which is contained in labelled prescription containers.

(regulation 3)

FIRST SCHEDULE

FORM 1

APPLICATION FOR A CERTIFICATE OF REGISTRATION TO USE

A BUILDING AS A RESIDENTIAL CARE ESTABLISHMENT

SECTION I : GENERAL INFORMATION

1.	Name of Residential Care Establishment : __________________________________
2.	Type of institute : (please tick appropriate box)
	❑ ❑ ❑ ❑ ❑ ❑	Elderly Adults Young Persons Children Disabled Other
3.	Type of water system : __________________________________________________
4.	Island/settlement : _____________________________________________________
5.	Street Address : _______________________________________________________
6.	P.O. Box : _________________ Telephone Number : ________________________
7.	Date established : _____________________________________________________
8.	Full name of sponsor : (church, group, individual) ___________________________ ____________________________________________________________________
9.	Name of Operator : ____________________________________________________

SECTION II : ENROLLMENT OF PERSONS

10.	Description of space :
	Room No. ____________ ____________ ____________	No. of square ft. ______________ ______________ ______________	Maximum number of persons. (per room) ______________ ______________ ______________
11.	Approximate maximum number of persons in the residential care establishment: ____

SECTION III : STAFFING

(Please complete the attached Summary of Qualifications)

12.	Does the operator supervise only ? Does the operator supervise and provide care ?		Yes Yes	No No
13.	Number of care givers including Operator/Administrator : _____________________
14.	Number of aides : _____________________________________________________
15.	Non-care giver staff : (specify number)
	Visiting doctor/nurse Maintenance personnel Janitor/Janitress	_____________________________ _____________________________ _____________________________

SECTION IV : REQUISITE DOCUMENTS

16.	One copy of each of the following should accompany this form : Programme Curriculum Timetable Certificate of fitness for all care givers
17.	Additional information :
	____________________________________________________________________
	____________________________________________________________________
	____________________________________________________________________
18.	Type of Programme/Meal Plan ? _________________________________________
19.	Fees charged : ________________________________________________________
20.	I certify the above particulars correct as at : _________________________________
		Day		Month	Year
		________________________________
			Print name
		________________________________
			Signature

SUMMARY OF QUALIFICATIONS

Full name of caregiver
(including middle name)

Age

Sex

Degree, Diploma
(state area of study,
college, etc.)

Care courses
taken with dates

Other courses now in
progress and expected
date of completion

Years of experience

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

(regulation 4)

FORM 2

APPLICATION TO BE REGISTERED AS AN OPERATOR OF A

RESIDENTIAL CARE ESTABLISHMENT

SECTION I : GENERAL INFORMATION

1.

Name of Applicant : ___________________________________________________

2.

Street Address : _____________________ P. O. Box : ____________

3.

Telephone Number : ____________________ (w) _________________________(h)

SECTION II : EDUCATION (If a body corporate, specify in relation to the Administrator)

4.

Name of Schools Attended

Dates

Certificates

_____________________

_________________

__________________

_____________________

_________________

__________________

5.

List Professional Qualifications :

____________________________________________________________________

____________________________________________________________________

SECTION III : WORK EXPERIENCE
(If a body corporate specify in relation to the Administrator)

6.

Place of Employment : __________________________ No. of Years ____________

7.

Former Employer : _____________________________ No. of Years ____________

SECTION IV : RESIDENTIAL CARE ESTABLISHMENT

8.

Name of residential care establishment for which this application relates :

___________________________________________________________________

9.

Street Address : _______________________ Tel : __________________________

10.

P. O. Box : _______________________ Fax No : ___________________________

I certify the above particulars correct as at : _________________________________

Day

Month

Year

____________________________

____________________________

Print Name

Signature

(regulation 5(1))

FORM 3

MINISTRY OF SOCIAL SERVICES AND COMMUNITY DEVELOPMENT

Residential Care Establishment

Certificate of Registration

______________________________________________________________________

is hereby certified to operate a Residential Care Establishment for a period of two years

___________________________________________________

_________________

Chairman Residential Care Establishments Licensing Authority

Date

_________________

Date of Expiration

(regulation 5(2))

FORM 4

REGISTER OF RESIDENTIAL CARE ESTABLISHMENTS

Certificate Number

Name of Residential
Care Establishment

Operator of Residential
Care Establishment

Administrator

(regulation 6(1))

FORM 5

APPLICATION FOR A LICENCE TO OPERATE A RESIDENTIAL

CARE ESTABLISHMENT

1.

Applicant's Name : ____________________________________________________

Address : ____________________________________________________________

Telephone Number : ___________________________________________________

P.O. Box : ___________________________________________________________

Fax Number : ______ / ______ /

2.

Facility Name : _______________________________________________________

Address : ____________________________________________________________

Telephone Number : ___________________________________________________

P.O. Box : ___________________________________________________________

Fax Number : ______ / ______ /

3.

Professional Qualifications : _____________________________________________

(If a body corporate, specify in relation to the Administrator)

4.

Number of residents that may be accommodated : ____________________________

Present Number of Residents : ___________________________________________

Age group of residents : ________________________________________________

Sex : No. of Males __________________ No. of Females _____________________

5.

Fees charged per resident monthly (tick appropriate box) :

$ 200.00 and under
$ 200.00 - $ 300.00
$ 300.00 - $ 500.00
$ 500.00 - $ 700.00
$ 700.00 - $ 900.00
$ 900.00 - $1,500.00
$1, 500.00 - up

❑
❑
❑
❑
❑
❑
❑

6.

Type of structure and condition of facility (tick appropriate box) :

Stone
Wooden

❑
❑

Good
Poor (need of repairs)
Fair
Very Good
Excellent

❑
❑
❑
❑
❑

7.

Category of staff employed (tick appropriate box) :

Administrator
Supervisor
Care Giver
Cook
Assistant Cook
Laundress
Gardener
Handyman
Bus Driver
Other

❑
❑
❑
❑
❑
❑
❑
❑
❑
❑

8.

Total No. of Staff Employed : ___________________________

9.

List three medical doctors (with addresses) who will provide medical assistance :

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

10.

Type of rooms (tick appropriate box) :

Office
Reception
Bedrooms
Bathrooms
Recreation Room

❑
❑
❑
❑
❑

Kitchen
Laundry Room
Storage Room
Living Room
T.V. Room

❑
❑
❑
❑
❑

Other

❑

11.

Total No. of Rooms : _______________________

Applicant's Signature : ______________________ Date : _____________________

(regulation 7(1))

FORM 6

LICENCE TO OPERATE A RESIDENTIAL CARE ESTABLISHMENT ISSUED UNDER THE RESIDENTIAL CARE ESTABLISHMENT ACT, 2004

This licence is granted under section 9 of the Residential Care Establishments Act, 2004 to

____________________________________________________________________ to

(name of operator)

operate _______________________________ operating in the name of ________________

(state specific operation)

___________________________________ at _____________________________________

(state location)

to take effect ________________ for the period ending ____________________, 20____.

Conditions : ______________________________________

Signed: ______________________________________

Chairman Residential Care Establishments Licensing Authority

(regulation 7(2))

FORM 7

REGISTER OF LICENCES

Licence Number

Name and address of Licensee

Name and location of Residential Care Establishment

(regulation 8(1))

FORM 8

APPLICATION TO RENEW A CERTIFICATE OF REGISTRATION TO USE A BUILDING AS A RESIDENTIAL CARE ESTABLISHMENT

SECTION I : GENERAL INFORMATION

1.

Name of Residential Care Establishment : __________________________________

2.

Date of last registration with the Ministry : _________________________________

1.

Full name of sponsor (church, group, individual) : ___________________________

2.

Name of operator : ____________________________________________________

SECTION II : STAFFING

(Please complete the attached Summary of Qualifications in respect of new employees)

3.

Does the operator supervise only ?
Does the operator supervise and provide care ?

Yes
Yes

No
No

4.

Number of care givers including Operator/Administrator :
___________________________________________

5.

Non-care giver staff : (specify number)

Visiting doctor/nurse
Maintenance personnel
Janitor/Janitress

_____________________________
_____________________________
_____________________________

SECTION III : REQUISITE DOCUMENTS

6.

One copy of each of the following should accompany this form :
Programme Curriculum
Timetable
Certificate of fitness for all care givers

7.

Additional information : (Please specify any changes that have occurred in the residential care establishment since last registration)

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

8.

Fees charged : _________________________

(weekly, monthly, quarterly, yearly)
(circle appropriate one)

9.

I certify the above particulars correct as at : _________________________________

Day

Month

Year

________________________________

Name (in block letters)

________________________________

Signature

SUMMARY OF QUALIFICATIONS

Full name of caregiver
(including middle name)

Age

Degree, Diploma (state area of study, college, etc.)

Care courses taken with dates

Other courses now in progress and expected date of completion

Years of experience

1.

2.

3.

4.